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“Forty bookings a month. Not one of them in her sheet.”

Booked on Cal.com → logged in the meetings sheet → you know in seconds

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Now every booking is logged, and the reminder runs from the sheet.

Every Cal.com booking becomes a row in your meetings sheet, in your time zone, and a Telegram alert. The no-show reminder takes it from there.

Cal.comMakeGoogle SheetsTelegram3 operations / run

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Video cover: BOOKING LOG

Short answer

Every Cal.com booking becomes a row in your meetings sheet, in your time zone, and a Telegram alert. The no-show reminder takes it from there.

Tools
Cal.com, Make, Google Sheets, Telegram
Cost to run
3 Make credits (operations) per run

The problem

Cal.com knows about every meeting, but your sheet does not, so nothing downstream can use it: no reminder from your own Gmail, no no-show count, no record when a client asks what happened last month.

What happens when it runs

  1. Cal.com sends the Booking Created webhook to the Make address
  2. A new row in the meetings sheet: name, email, date and time in your time zone, status "booked"
  3. A Telegram message to you with the client and the slot

The tools inside

Disclosure: links marked "paid link" pay us a commission from the vendor if you sign up. Your price is unchanged, and every file here works without them. How we choose tools →

Before you start

Three things to have ready before importing, or Make will ask and you will have to leave halfway:

  • The webhook address (paste it in Cal.com → Settings → Developer → Webhooks)
  • The meetings spreadsheet id
  • Chat ID

Sheet templates

The file maps columns by position. Start from exactly these headers, in this order — a column in the wrong place writes a phone number into the email column.

  • Meetings sheet · client | email | date | time | status | reminder_sent (Sent with the blueprint by email)

How to import (2 minutes)

  1. In Make: Scenarios → Create a new scenario
  2. At the bottom, the three dots (⋯) → Import Blueprint → choose the file you downloaded
  3. Click every module with an exclamation mark: choose your connection (Google, Telegram) — Make creates one in a click if you have none
  4. Replace every value in double curly braces ({{…}}) with your own from the list above
  5. Run once with a test row in the sheet. Only when it passes — Schedule and ON

New to Make? Start here →

No Make account yet?The file imports only into Make. Signing up through the link gives you one month of Core free, and us a commission. The file works without the link.
Sign up for Make →paid link · we earn a commissionPaid link. If you sign up through it we earn a commission from Make; your price is the same, and the link gives you one month of Core free.

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What does not work in it

  • Subscribe the webhook to Booking Created only. A cancellation or a reschedule does not change the row; mark it by hand, or add a second scenario on Booking Cancelled that updates the status.
  • The date and time are converted to the organizer's time zone from the payload. If your Cal.com profile has the wrong time zone, the sheet and the reminder are wrong by the same hours.

Questions

What does not work in "Booked on Cal.com → logged in the meetings sheet → you know in seconds"?

Subscribe the webhook to Booking Created only. A cancellation or a reschedule does not change the row; mark it by hand, or add a second scenario on Booking Cancelled that updates the status. The date and time are converted to the organizer's time zone from the payload. If your Cal.com profile has the wrong time zone, the sheet and the reminder are wrong by the same hours.

What do I have to fill in after importing the blueprint?

The webhook address (paste it in Cal.com → Settings → Developer → Webhooks); The meetings spreadsheet id; Chat ID.

Which tools does it use, and what does a run cost?

Cal.com, Make, Google Sheets, Telegram. Each run uses 3 Make credits (operations).

Is the blueprint free?

Yes. The ready-to-import file is sent free to the email address you enter; the newsletter is a separate box you can leave unticked. The full build is on this page without any email. The file contains no connections and none of our ids, and works whether or not you use the paid Make link on the page.

Build your automation plan →Four questions, three automations ranked for your business.

Paid link. If you sign up through it we earn a commission from Make; your price is the same, and the link gives you one month of Core free.

Next step

All automations →
BOOKING LOG

Booking form → meetings sheet → confirmation email. Feeds the no-show reminder

A booking arrives and nobody confirms it. A Tally form writes the meeting to the sheet, emails the client a confirmation and pings you on Telegram.

TallyMakeGoogle SheetsGmailTelegramCal.com4 ops/run✓ imported in Make
AUTO WELCOME

New client → welcome email → onboarding checklist → alert

A client signs and hears nothing until someone is free. On signing, they get an email saying what comes next, a checklist opens and the team is alerted.

MakeGmailGoogle SheetsTelegramTally4 ops/run✓ imported in Make
QUOTE FOLLOW-UP

Quote unanswered for 3 days → one follow-up, automatic

Every quote sent and unanswered within three days gets one short follow-up email, and the consultant gets an alert. Nothing to remember, nobody to chase.

MakeGoogle SheetsGmailTelegram4 ops/run✓ imported in Make

What will it cost? Make cost calculator →Build your automation plan →