Booking form → meetings sheet → confirmation email. Feeds the no-show reminder

The problem

Meetings booked by phone or WhatsApp never make it into a sheet, so the no-show reminder has nothing to remind about. A form the client fills in is the only way the sheet stays complete without someone typing.

What happens when it runs

1. A Tally form (name, email, date, time) sends the booking to the Make webhook
2. A new row in the meetings sheet with status "booked"
3. A confirmation email to the client with the date and time
4. A Telegram message to you

The tools inside

Disclosure: links marked "paid link" pay us a commission from the vendor if you sign up. Your price is unchanged, and every file here works without them. How we choose tools →

• Tally — the form that fires the webhook (free; any form tool works) · Create a free form → paid link · we earn a commission
• Make — the automation engine · Sign up (one month of Core free) → paid link · we earn a commission
• Google Sheets — log and lists
• Gmail — email
• Telegram — alerts
• Cal.com — scheduling with real availability — its booking webhook can be the trigger instead of a form · Set up free scheduling → paid link · we earn a commission

Before you start

Three things to have ready before importing, or Make will ask and you will have to leave halfway:

• The webhook address (paste it in Tally)
• The meetings spreadsheet id
• The confirmation wording
• Chat ID

Sheet templates

The file maps columns by position. Start from exactly these headers, in this order — a column in the wrong place writes a phone number into the email column.

• Meetings sheet · client | email | date | time | status | reminder_sent (Sent with the blueprint by email)

How to import (2 minutes)

1. In Make: Scenarios → Create a new scenario
2. At the bottom, the three dots (⋯) → Import Blueprint → choose the file you downloaded
3. Click every module with an exclamation mark: choose your connection (Google, Telegram) — Make creates one in a click if you have none
4. Replace every value in double curly braces ({{…}}) with your own from the list above
5. Run once with a test row in the sheet. Only when it passes — Schedule and ON

New to Make? Start here →

The video

Watch on YouTube → · Subscribe to BuilderStack · Telegram channel

Build your automation plan →Four questions, three automations ranked for your business.

Paid link. If you sign up through it we earn a commission from Make; your price is the same, and the link gives you one month of Core free.